Monday, September 5, 2011

RE: FUMC Trustee Committee Meeting

 

 

Here is the agenda for tomorrows meeting.  I would ask that Jim prints a copy for each of you tomorrow.  For go the action list it is not updated since I am on my portable computer. Also my hope is that Sharon has the minutes of the last meeting.

I apologize for not being there and being pretty tough to get things done.  I have to take my daughter to soccer at one end of the county and my son James to another soccer practice.  Lori has in service training and I have quite a list to get through while she is gone.  Unfortunately I am at the height of my child rearing and a lot of things are taking a back seat. 

 

I do plan to come spray the church for weeds and the bank this week.  If I get time I will trim the bushes around the circle.  Jim should plan to winterize the sheds at some point and change the lights in the parking area. We really need to get a letter out to the scouts and determine a game plan recouping some costs pertaining to the scouts.

 

Del


Meeting Agenda

Meeting Subject:

Text Box: FUMC Trustee Committee Meeting

Meeting Organizer:

Text Box: Del Voight -

Location:

Text Box: FUMC Meeting room Northeast corner

Start Date:

Text Box: 9/7/2011

Start Time:

7:00 PM

End Date:

Text Box: 9/7/2011

End Time:

8:00 PM

 

Objective

  Update on ongoing trustee business.

 

 

 

 

Agenda Items

  

Text Box: 1

  

Text Box: Opening Prayer

Owner:

Text Box: Jim

Time Allotted:

Text Box: 1

 

  

Text Box: 2

  

Text Box: Secretaries Report

Owner:

Text Box: Sharon

Time Allotted:

Text Box: 2

I seemed to have misplaced my minutes. I would ask that Sharo bring a copy to the meeting.

 

 

 

  

Text Box: 3

  

Text Box: Financials

Owner:

Text Box: Dave

Time Allotted:

Text Box: 10

.

 

  

Text Box: 4

  

Text Box: Trustee Liazon to Ad Board Report

Owner:

Text Box: Sharon Weaver

Time Allotted:

Text Box: 2

 

 

  

Text Box: 5

  

Text Box: Facility Use

Owner:

Text Box: Jim

Time Allotted:

Text Box: 5

 

Uses for approval:

 

Jim will present current issues with building use.

 

  

Text Box: 6

  

Text Box: Old Business

Owner:

Text Box: Dave

Time Allotted:

Text Box: 10

  1. Fall letter to scouts
  2. Fall Work Day activity review and comments
  3. Propane update.

 

 

  

Text Box: 7

  

Text Box: Action items review and delete completed tasks add more as appropriate.

Owner:

Text Box: Dave

Time Allotted:

 

 

  

Text Box: 8

  

Text Box: New Business

Owner:

Text Box: Del

Time Allotted:

Text Box: 5

 

 

  

Text Box: 9

  

Text Box: Facility Maintenance

Owner:

Text Box: Bob Landry

Time Allotted:

Text Box: 2

Bob should detail any pertinent maintenance issue related to the structures.

Timely activities from Handbook

 

  1. Time Change:
    1. Move all wall clocks back 1 Hr.
    2. Set timers on cross & outside lights back 1 Hr. (timer in utility service room behind kitchen)
    3. Set outside walkway light timers back 1 Hr – D. Bickford volunteered to do this
    4. Set Carillon Clock back 1 Hr. D. Bickford volunteered to do this
  1. Check Piano humidifier water level. Tune if required

 

 

 

  

Text Box: 10

  

Text Box: Items from the Floor

Owner:

Text Box: Dave

Time Allotted:

Text Box: 5

[Type a description or details for this agenda item.

 

 

  

Text Box: 11

  

Text Box: Adjournment

Owner:

Text Box: Dave

Time Allotted:

Text Box: 1

[Type a description or details for this agenda item.]

 

 


 

Action Items

Action Title

Action Owner

Priority

Progress

Due Date

Text Box: Next Committee Meeting

Text Box: Del

Text Box: High

Text Box: In Progress

Text Box: 10/5/2011

Text Box: Revamp building use form

Text Box: Jim

Text Box: None

Text Box: Not Started

Text Box: 10/5/2010

Text Box: Investment presentation

Text Box: Dave

Text Box: None

Text Box: Not Started

Text Box: Prepare Trustee’s Financial Report and budget to Finance Committee -

Text Box: Dave Bickford

Text Box: None

Text Box: Not Started

Text Box: 10/5/2010

Text Box: Smoke detector checks (replace after 7-10 years)Smoke Detector Battery replacement(use Dura Cell or Energizer Alkyline only!

Text Box: Barry

Text Box: None

Text Box: Not Started

Text Box: 10/5/2010

Text Box: Fire extinguisher inspections –

Text Box: Barry

Text Box: None

Text Box: Not Started

Text Box: 2/1/2011

Text Box: Safety Inspection -Barry

Text Box: Barry Rhoads

Text Box: None

Text Box: Completed

Text Box: 9/7/2010

Text Box: Annual Parsonage inspection & report -

Text Box: (Joan Garmin/Carol

Text Box: None

Text Box: Not Started

Text Box: 10/5/2010

Text Box: Start preparing Charge Conference reports -

Text Box: Dave Bickford

Text Box: None

Text Box: Not Started

Text Box: 10/5/2010

Text Box: Check into Alternative Energy

Text Box: Joan

Text Box: None

Text Box: Not Started

Text Box: Treat using barrier spray

Text Box: workday

Text Box: None

Text Box: Not Started

Text Box: Test all GFI Breakers -

Text Box: D. Bickford volunteered to do this

Text Box: None

Text Box: Completed

Text Box: Replace the doors in fellowship and chior hallway totally

Text Box: When money allows

Text Box: None

Text Box: In Progress

Text Box: Piano Humidifier and tuning

Text Box: Sharon

Text Box: None

Text Box: Not Started

Text Box: Weatherstripping on all outside doors

Text Box: Glenn Moyer

Text Box: None

Text Box: Not Started

Text Box: Conduct standard Safe SANCTUARY

Text Box: Volunteers

Text Box: None

Text Box: In Progress

Text Box: mark keys do not copy

Text Box: Barry individually numbered and redistributed

Text Box: None

Text Box: In Progress

Text Box: 10/5/2010

Text Box: proof of insurance on file of all transportation people

Text Box: Listed users of the van or other car to church event.

Text Box: None

Text Box: Completed

Text Box: at and t tower

Text Box: Del

Text Box: None

Text Box: Not Started

Text Box: hoods and filters need to be cleaned

Text Box: Joan Garmin

Text Box: None

Text Box: Completed

Text Box: refrig motors and coils cleaned

Text Box: work day item

Text Box: None

Text Box: Not Started

Text Box: work ladders need to be type 1 or type 1a

Text Box: 1 done

Text Box: None

Text Box: In Progress

Text Box: wooden ladder maintained

Text Box: Work Day item

Text Box: None

Text Box: Not Started

Text Box: electric system inspections

Text Box: None

Text Box: Not Started

Text Box: Sanctuary light fixer

Text Box: Ken

Text Box: None

Text Box: Not Started

Text Box: parsonage kitchen Ceiling needs to be repaired

Text Box: work Day item

Text Box: None

Text Box: Not Started

Text Box: living room painting at parsonage

Text Box: cINDY mINDY

Text Box: None

Text Box: Not Started

Text Box: loose boarder

Text Box: Cindy Mindy

Text Box: None

Text Box: Not Started

Text Box: Casing by window in laundry room near powder room

Text Box: Work day

Text Box: None

Text Box: Not Started

Text Box: porch north side pulling away from sauffet

Text Box: None

Text Box: Not Started

Text Box: Crack by lost and found needs to be fixed

Text Box: None

Text Box: Not Started

Text Box: 343 Bank Maintenance

Text Box: work day

Text Box: None

Text Box: Not Started

 


 

Materials Provided at Meeting

Item

Quantity

Notes

Text Box: Agenda

1

To be printed by FUMC Secretary and placed in the Trustee mailbox for For Distribution

Text Box: Minutes

1

 

As per Del email on file in office

 


 

Materials to Bring

Participant(s)

Item

Quantity

Notes

0

 


 

Attendee Information

Name

E-mail Address

Required

Text Box: Jim Whitehouse Finance

Text Box: jimwhitehouse2112@comcast.net

þ

Text Box: Graduate 2008

Text Box: Extended to 2010

þ

Text Box: Del Voight - President

Text Box: dvoight07@comcast.net

þ

Text Box: Roseanne

Text Box: office@fumchurch.net

þ

Text Box: Sharon Weaver

Text Box: bennsharon@evenlink.com

þ

Text Box: Paul Maulfair

þ

Text Box: Graduate 2011

þ

Text Box: Bob Shaeffer Warden

Text Box: robertschaeffer23@yahoo.com

þ

Text Box: Bob Landry Facilities

þ

Text Box: Barry Rhoad Scout Liazon loss control manager

Text Box: knbrhoad@comcast.net

þ

Text Box: 2012

þ

Text Box: David Bickford Vice President

Text Box: debickford@comcast.net

þ

Text Box: Joan Garman

Text Box: JGarman1993@comcast.net

þ

Text Box: Blog

Text Box: delvoight.fumc@blogger.com

þ

Text Box: Don Brown

þ

 

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